Group Study Rooms/Media Rooms/Study Spaces

Faculty, staff and students in the Colleges of Medicine, Nursing, Pharmacy and Public Health may check out keys at the Information Desk.  

Group study rooms (2nd, 3rd  & 4th floors)


  • Room keys are available on a first-come, first-served basis. Rooms may not be reserved in advance.
  • Rooms are checked out for a 4-hour period, which is strictly enforced when there is a waiting list.

  • You may leave the study room and your belongings for up to 60 minutes without surrendering the room, but the room key must never be removed from the library. Place the key in the basket at the Information Desk for safekeeping. Rooms left unoccupied for more than one hour may be checked out to another group if demand warrants.

  • When demand is high, rooms are checked out to groups only and a sign to that effect is posted at the Information Desk. Three or more members of the group must be physically present at the Information Desk to check out a room and the room must remain occupied by at least two people.

  • Markers and erasers may be checked out for use in the library. 

Media rooms (2101D, 2101E, 2101F)

  • These rooms contain equipment for use with audiovisual materials. 

  • Media rooms may be reserved or used on a first-come, first served basis for the following purposes with the following priority:

    • Small group or individual use for resources which run only on equipment in those rooms and for which a reservation has not been made;

    • Group study use;

    • Individual study use

  • During heavy demand  priority remains as above with the exception that there is no individual study use.

Conference rooms (2150M & 2150N)

These rooms are equipped with large computer screens. Three or more people must be present for check out.

Procedures for high demand periods

When all rooms are checked out, the Information Desk staff take the following measures in the order specified, to free up rooms for use by eligible groups. Freed up study rooms will be checked out to new users. 

  • Identify vacant study rooms exceeding the check-out period of 4 hours. Clear the rooms of all belongings and stow them safely at the Information Services Desk for later retrieval.

  • Ask individuals to relinquish their rooms.

  • Identify vacant study rooms that have not exceeded the 4-hour limit. Attempt to determine if the room has been vacant for over 1 hour. Clear rooms of all belongings and stow them safely at the Information Desk for later retrieval.

  • Ask groups that are in possession of study rooms in excess of 4 hours to relinquish their rooms.

Note: If there is only one person working at the Information Desk, the users who are requesting a study room will be asked to help identify vacant rooms.

Responsibilities of users/policies

  • Do not adjust the thermostats. Please report any abnormal temperatures to the Information Desk.

  • Do not move furniture into or out of the study rooms.

  • Observe the AHSL Snack & Beverage Policy. Clean up all messes and discard trash before exiting.

  • Be careful to keep voices low. The study & media rooms are not soundproof and discussions, even in normal voices, may disturb other users.

  • Please erase all markings on the whiteboard when you leave the room for the day.  Marks left on whiteboards for extended periods may stain permanently.

  • Turn off the lights and close the door when leaving.

  • Return the Group Study Room keys along with any markers or erasers to the Information Desk.

Your cooperation with these policies and your consideration of your fellow users will be greatly appreciated, especially during busy times.




Last updated Sep 16, 2014 by Joan Schlimgen